Back Office Administrator (m/ž)

About the role

The Back Office Administrator will provide essential administrative support to the sales team for new and used vehicles. Working closely with sales, logistics and accounting, you will ensure that all documentation is accurate, complete and processed on time.

Key responsibilities

• Prepare and process full sales documentation (offers, orders, contracts, hand‑over paperwork).
• Verify data accuracy before vehicle delivery to customers.
• Enter and update information in internal ERP and CRM systems.
• Collaborate with accounting to invoice vehicles and related services.
• Monitor order status and coordinate between sales, logistics and administration.
• Compile reports and data for sales managers and senior management.
• Communicate with customers regarding administrative paperwork.
• Archive and maintain orderly records of all documents.
• Follow internal procedures and deadlines with high precision.
• Suggest improvements for administrative and sales processes.

Required profile

• Secondary school or higher education in economics or a related field.
• At least 1 year of experience in invoicing or accounting tasks.
• Strong organizational and multitasking abilities.
• Ability to work under pressure and meet strict deadlines.
• High attention to detail and accuracy in handling documents.
• Responsible, discreet and professional attitude.
• Good communication skills and team orientation.
• Valid B‑category driver’s licence.

Required skills

• MS Office
• ERP
• CRM

What we offer

• Fixed‑term contract with the possibility of extension to a permanent position.
• Work in a stable, growing automotive organization.
• Opportunities for professional development and training.
• Dynamic work environment within the automotive segment.