Administrativni izvršitelj planiranja (Back Office)

About the role

Join SGS Adriatica, a leading company in inspection, testing and certification, as a Back Office Planning Executive. You will be responsible for coordinating audit schedules, managing related documentation and supporting post‑sale activities in a dynamic, international environment.

Key responsibilities

• Plan and coordinate audits by communicating with clients and subcontractors via email and phone, ensuring deadlines are met.
• Manage audit data in the CertIQ system, including scheduling, auditor assignment and distribution of necessary information.
• Execute post‑sale activities such as preparing pro‑forma invoices and monitoring payments.
• Maintain and update databases of clients, auditors and related administrative documents.
• Follow internal procedures and prepare reports and other supporting documentation.

Required profile

• Minimum two years of experience in administration, planning, sales or a similar field.
• Proficient computer user with a strong focus on Microsoft Excel.
• Excellent communication skills and a responsible, proactive work attitude.
• Ability to solve problems independently and make decisions.
• Active knowledge of English at least at B1 level.

Required skills

• Microsoft Excel
• CertIQ application

What we offer

• Permanent contract with a six‑month probation period.
• Support and mentorship during the onboarding phase.
• Experience in an international work setting.
• Standard working hours Monday‑Friday 8:00‑16:00 with one remote day per week.
• Transport allowance and hot meal reimbursement.
• Seasonal bonuses (Christmas and Easter).
• A bright and motivating work environment.