Administrative Assistant

About the role

We are seeking an Administrative Assistant to join our TrustMotion team in Osijek, Croatia. You will provide comprehensive support for daily office operations, procurement, travel coordination, and facility management.

Key responsibilities

• Create, monitor, and follow up on Purchase Orders and support procurement processes.
• Process supplier invoices, coordinate approvals, and ensure timely accounting documentation.
• Act as primary contact for local accounting, tax advisors, and external service providers.
• Organize business travel, accommodation, visas, and expense reporting.
• Schedule meetings, workshops, customer and management visits, and company events.
• Support visitors, customers, candidates, and partners during office visits.
• Manage office supplies, catering, and facility‑related vendors.
• Coordinate facility management activities, including maintenance, repairs, and inspections.
• Handle shipments, deliveries, customs documentation, and logistics as needed.
• Identify process improvement opportunities and support administrative automation initiatives.

Required profile

• Previous experience in an Administrative Assistant, Office Coordinator, or similar role.
• Fluent in Croatian and English, both written and spoken.
• Ability to manage multiple priorities in a dynamic environment.
• Ability to work independently and collaboratively with local and global teams.
• Good problem‑solving skills and strong attention to detail.

Required skills

• Proficient with Microsoft Office applications.
• Fluent in Croatian and English (written and spoken).