Management Assistant (m/f)

About the role

The Management Assistant supports daily operations of the executive board, acting as a liaison between engineers, designers, contractors and external partners. You will ensure smooth communication, document handling and office organization within a fast‑moving construction and real‑estate environment.

Key responsibilities

• Daily communication with engineers, designers, contractors and suppliers.
• Maintain and archive business documents such as contracts, invoices, offers and project files.
• Interact with public institutions, banks and other authorities.
• Coordinate with suppliers, partners and investors.
• Manage e‑mail correspondence and track incoming/outgoing mail.
• Organize meetings, prepare rooms and host clients and business partners.
• Procure office supplies and monitor inventory.
• Complete administrative forms required by regulatory bodies.
• Collaborate with legal, accounting and sales departments across 27 affiliated companies.
• Prepare and process documents for signing and forward them to responsible persons.
• Maintain office order and ensure uninterrupted daily operations.
• Perform other administrative and organizational tasks as directed by management.

Required profile

• Strong organizational and communication abilities.
• Independent, responsible and proactive work attitude.
• High level of confidentiality and professionalism.
• Ability to multitask and prioritize effectively.
• Attention to detail, precision and systematic approach to documentation.
• Team‑oriented mindset and willingness to learn.

Required skills

• Excellent proficiency with Microsoft Office, especially Excel and Word.

What we offer

• Employment in a stable, successful company with long‑standing experience in investment construction.
• Opportunities for professional development and career advancement.
• Modern, pleasant and supportive work environment.
• Transportation allowance and warm meal provision.
• Standard Monday‑Friday morning shift.